Job: Admissions Secretary

Title Admissions Secretary
Contract type Permanent Contract Commencing September 2019
Location RGS, Um Salal Mohammed – Qatar
Job Information


The purpose of the role is to assist the admissions department to ensure that the admissions procedure is smooth and organized for pupil enrolment.


This is a key role at the Royal Grammar School, Guildford in Qatar (RGSGQ) and requires excellent spoken and written English as well as someone who is fluent in Arabic. It is a busy and demanding role and will require someone who is well organized, enjoys attention to detail and has the ability to deal with multiple priorities at the same time.

A presentable, friendly and confident personality is essential for this position, as it involves day to day contact with current and prospective parents. The School Secretary will be one of the main points of initial contact with parents and visitors and therefore responsible for first impressions of the RGSGQ.

The role includes but is not limited to:

• Being the main point of initial contact with parents through phone, e-mail or walk-in.
• Answering calls, taking messages and handling correspondence from both parents and perspective parents.
• Arranging assessments with both our School Head and Deputy Head.
• School Tours
• Filing – Ensuring pupil folders and school database is updated.
• Issuing invoices and receiving payments.
• To request references from current schools if appropriate.

The Admissions and Marketing Department is a busy office and your duties may on occasion be extended to help the Admissions Manager and Registrar. This may include:

• Updating the marketing database of key contacts.
• Helping arrange events, including regular open days.
• Following up on applications from prospective students
• Organizing assessment visits and helping to distribute literature to feeder nurseries.
• Sending out admissions packs and to respond to all parent enquiries in a professional and knowledgeable manner.
• Excellent customer service skills as well as excellent English written and verbal skills are essential for this position.
• To arrange admissions tours and meetings for parents with the Head of School and liaise with relevant staff (Head of School, Head of Nursery and class teachers) to set up pupil testing and trial days.

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